Hello, I'm the manager of #Tennoshigoto Tools Store 🐱🌿
"Please take a look at the minutes"
This word is in the top 10 words I hated when I was a new graduate😇
At first, I reluctantly wrote them down, but I continued to write them like crazy, and by the end of the first year, I realized that once the level of meeting minutes improved, work and projects would go smoothly.
Now that you know how important meeting minutes are, I will introduce you to the method I used at the time to improve them. (I am sorry if this is not helpful as it is my effort as a new graduate.)
①Write on the whiteboard📝
When you are a new graduate, there are many things you don't know, such as technical terminology, industry terms, names of people in other departments, and how work progresses.
Write down the minutes in such a situation! Even when I was told this, I felt overwhelmed by the anxiety that I might be wrong.
Nowadays, I can re-listen to things I don't understand or missed during the discussion, but when I was a new graduate, I was too nervous to do that...
Therefore, I decided to write the minutes on a whiteboard instead of on a computer.
There are two advantages to writing on a whiteboard.
1.If you make a mistake, it will be pointed out to you immediately.
2. They will notice if you are having trouble understanding.
This is very efficient and effective because you don't have to ask for your senior's time and give feedback on the minutes later.
②Make your own answers and match them✅
I also keep minutes of meetings for which I am not the minutestaker.
After the meeting is over, check the minutes taken by your senior to see if there are any errors or omissions.
If you have the correct answer, you will be able to clearly see the points that are lacking in your minutes, making it easier to improve.
③Create a template🧸
Templates are of course effective for quick preparation, but they are also useful for finding areas for improvement.
What I mean is, let's improve the minutes we somehow take each time! I often found myself at a loss as to what to do and where to start.
However, if you set rules such as ``Wrap the agenda in square brackets so that it stands out, and write to-do in red so that it is easy to find later,'' you can say, ``If the to-do is scattered all over the minutes, it will be difficult to understand.'' Write everything down in an easy-to-find place.''This will serve as a basis for improvement.
Therefore, I recommend that you first create a template and take minutes, whether you imitate your seniors or create your own.